Chasing acknowledgements
A transmittal isn't done until the other side confirms receipt — and chasing that takes days.
Solutions · By role
For document controllers: one register, every revision, every acknowledgement
BuildCore codes revisions for you, routes reviews through your IDC matrix, and issues approved documents by transmittal — with acknowledgement deadlines, overdue reminders and C1–C4 responses captured, even from recipients without a login.
Sound familiar?
What gets in the way
Revision codes by hand
Manual coding invites the duplicate and the skipped revision.
Reviews lost in inboxes
Comments come back by email, in different formats, from people who weren't on the list.
How BuildCore helps
What you'd use, and what it does
The register
- Revision codes assigned automatically by issue purpose
- Duplicate files rejected by fingerprint
- Bulk import from CSV and ZIP to bring your register across
Review workflows
- Ordered or parallel steps, each with a due date
- Reviewers assigned from the IDC matrix
- Revision compare exported to Excel
Transmittals
- Acknowledgement due dates, overdue marking and reminder emails
- C1–C4 responses, with comments or resubmission dates enforced
- An expiring link for recipients without a login
Control
- Permissions per document, with expiry
- Controlled-copy watermark on approved downloads
- Sealed packages shared by revocable link
In practice
A drawing, from upload to closed transmittal
1
Upload
Coded and checked.
2
Review
Routed to the IDC reviewers.
3
Approve
Marked Approved when every step passes.
4
Issue
Sent by transmittal with the cover PDF.
5
Acknowledge
Confirmed by link, or chased automatically.
6
Respond
C1–C4 recorded, then closed.
Questions
Common questions
Yes — through an expiring link, 30 days by default, to acknowledge and respond with a C1–C4 code.
It searches numbers, titles and fields, not the text inside files.
Yes. Bulk import takes a CSV of the register plus an optional ZIP of files.
Other roles
BuildCore for the rest of the team
- Project directors
- Planning managers
- Contracts & commercial
- QA/QC managers
- HSE managers
- Procurement managers
- PMC & consultants
Modules on this page: Document Management
See it on your project
A walkthrough shaped around your work
Tell us about your projects and we'll show you the parts of BuildCore that matter to you.