Certificates built in spreadsheets
Retention, advance recovery and previous certificates recalculated by hand each month — and a single error carries forward.
Product · Contract Management
Construction contract management, from award to the last certificate
Set up the client contract once — value, currency, retention, advance, bond, liquidated-damages rate and FIDIC edition — and BuildCore values each interim payment certificate from cumulative work done, deducts retention and advance recovery for you, and tracks every variation and FIDIC claim against its own clock.
Why it matters
Contracts are won in the tender and lost in the administration
The money is usually in the contract. Getting it out depends on certificates, notices and securities handled on time.
Claims that miss Clause 20
A 28-day notice missed is an entitlement lost, however strong the claim.
Guarantees that expire unnoticed
Bank guarantees and advances need watching; an expired guarantee is a commercial risk the day it lapses.
Capabilities
What Contract Management does
Contracts and milestones
- Client contracts with value, currency, retention percentage and cap, mobilisation advance and recovery, performance bond, LD rate and cap, payment terms and FIDIC edition
- Live totals on every contract: certified, received and retention held
- Payment milestones with percentage and amount, from pending to achieved, certified, invoiced and paid
- A joint-venture register with partners and shares
Interim payment certificates
- This period's gross worked out from cumulative work done less the previous certificate
- Retention and mobilisation-advance recovery deducted automatically; LDs, other deductions and tax entered
- A certificate is blocked if cumulative work goes down or exceeds the contract value
- From draft to submitted, certified, invoiced and paid
Variations, EOTs and FIDIC claims
- Variation orders — client, vendor or internal — with cost and schedule impact, linked to the change request, RFI, NCR or site instruction behind them
- Variations tagged to the WBS, with a summary by WBS
- FIDIC claims set up per project: 28-day notice and 42-day detailed claim for 1999, 28 and 84 days for 2017
- Deadlines computed; a late notice flags the claim as time-barred and late particulars as late; the Engineer's determination records days and amount awarded
- A claim raised straight from a variation order, and EOT requests with days requested and approved
Securities and deductions
- Bank guarantees and letters of credit with days to expiry and a count of those expiring within 30 days
- Advance payments with a recovery ledger that marks them fully recovered on its own
- Liquidated damages: days late times the daily rate, capped (10% by default)
- Back-charges against subcontractors, applied to their bills
How it works
A FIDIC claim, from event to determination
1
Event
The event and its date are recorded against the contract.
2
Notice
The notice deadline is computed — 28 days under both editions.
3
Particulars
The detailed claim goes in against its own deadline.
4
Flags
A late notice is flagged time-barred; late particulars, late.
5
Determination
The Engineer's award — days and amount — is recorded.
6
Outcome
Agreed, disputed or closed, with the full history.
Outputs
What comes out of it
- Contracts, certificates, milestones, variations, EOTs and back-charges printed on your letterhead with signature blocks
Connected
Part of one project record
EOT claims
Hindrance & EOT
Every hindrance logged and every contractual clock tracked — so no extension-of-time claim is lost to a missed notice.
Cost controlCommercial & Finance
Budget to actual: versions, commitments, payment certificates and the ledger they post to.
CorrespondenceCommunications
Formal correspondence, RFIs and meetings on one record, with time bars tracked.
Questions
Contract Management — common questions
The 1999 and 2017 conditions: each project records its edition, and BuildCore computes notice and detailed-claim deadlines from it — 28 and 42 days for 1999, 28 and 84 for 2017.
The claim is flagged time-barred the moment the notice deadline passes without a notice, so a lapsed claim is visible at once rather than at the final account.
Yes. Each interim payment certificate deducts retention and mobilisation-advance recovery at the contract's rates; LDs and other deductions are entered.
Yes — guarantees and letters of credit with their expiry dates, a count of those expiring within 30 days, and their release, claim or expiry.
See it on your project
See Contract Management on your own project
Tell us about your project and we'll shape the demo around Contract Management and the modules it connects to.